It shall be the function of the Education Board, acting
on behalf of the AACE International (AACE-I) Board of Directors and the AACE-I membership,
to provide educational materials and programs for the advancement of total cost management
in accordance with Article II of the AACE-I Constitution. The Education Board shall
function through the authority of the Board of Directors which is responsible for
establishing the scope and definition of total cost management (i.e. cost engineering and
cost management) approving the Association’s educational standards, and approving
disbursement of AACE-I funds for education. The Education Board shall recommend the
utilization of education funds to the Board of Directors.
ORGANIZATION
The Education Board shall report to the Vice
President-TEC as delegated by the AACE International President as the responsible officer.
The Education Board shall be comprised of a Chair and a minimum of six (6) voting members
– with the maximum number set by the needs of the Board. The Education Board will be
assisted by the Staff Director – Education and Administration assigned from the
headquarters staff by the Executive Director. The Staff Director – Education and
Administration will be a non-voting member of the Education Board. The Certification Board
Chair, Technical Board Chair, Vice President-TEC and Vice President-Regions will also
serve as a non-voting, ex officio members of the Education Board.
The Education Board may, subject to compliance with the
AACE-I Constitution and Bylaws and the approval of the Board of Directors, develop and
adopt any rules, procedures or methods needed to effectively perform its functions in
accordance with the provisions of this charter.
Ad hoc subcommittees which include other personnel from
within the AACE-I membership may be appointed by the Chair at his or her discretion for
the purpose of performing specialized tasks in furtherance of Education Board objectives.
DUTIES AND RESPONSIBILITIES
The Education Board is responsible for planning,
facilitating the development of, promoting, and monitoring Association educational
programs, including the development of educational materials. These programs will
encompass formal education, continuing education/self-study, research and development, and
educational funding support. Under the Education Board’s direction, the
responsibility for the performance of specific activities/programs may be fulfilled by
AACE-I members or by individuals outside the Association. The Education Board will promote
the donation of funds to support these programs and recommend the utilization of those
funds to the Board of Directors.
The Education Board will meet quarterly: A winter board
meeting held in conjunction with the AACE-I Board of Directors meeting, the Technical
Board meeting, and the Certification Board meeting and a summer board meeting in
conjunction with the AACE-I Annual Meeting.
The Chair shall convene the Education Board and preside
over such meetings. The Chair shall be responsible for the selection of Education Board
members; making any task assignments; interfacing with the Board of Directors,
Headquarters staff, and other boards or committees; and establishing and reporting on
AACE-I’s goals and accomplishments to the Vice President-TEC and the Board. The
Education Board members shall attend Education Board meetings, perform tasks assigned by
the chair, and review and provide input to AACE-I’s educational efforts. The Staff
Director – Education and Administration shall maintain board records and provide the
day-to-day contact with the Headquarters staff on the implementation and support of
Education activities.
The Chair shall appoint a representative from the
Education Board to serve as a member of the Certification Examination Advisory Group
(CEAG). The individual appointed must be certified. Responsibilities for the Certification
Examination Advisory Group members are outlined in Section 8203 of this manual.
MEMBERSHIP QUALIFICATIONS AND TERMS OF SERVICE
Members of the Education Board shall be members in good
standing of AACE-I. It is desirable but not mandatory that some members have direct
professional relationships with academia or be employed by a college or university The
Chair shall be appointed by the President subject to approval by the Board. The remaining
members shall be recommended by the chair for appointment by the President. The Chair and
members shall be appointed to one-year terms of office that run concurrently with the term
of the President, and they shall be eligible to serve any number of successive terms to
which they are appointed. For continuity, it is recommended that the Chair and each member
serve for three years. The terms of service should be staggered so that they do not all
expire the same year.
OTHER INFORMATION
Education Plan - The Education Board will maintain
the Plan for Education. This is the strategic planning document which describes both
short- and long-range AACE-I educational goals and programs. The Education Board may
propose changes to this Plan at any time, but all changes must be approved by the Board of
Directors.
Education Fund - An Education Fund has been
established as the repository of contributions by individuals, organizations, and
companies for the support of AACE-I educational programs. The Education Board is
responsible for planning and implementation of fund solicitation programs, and for making
appropriate recommendations to the Board of Directors for use of those funds. The Vice
President-Finance shall be the custodian and treasurer of the Education Fund, shall
maintain appropriate records for audit and reporting purposes, and shall provide periodic
statements of Fund status to the Education Board Chair.
Annual Plan and Budget - By November 1 each year
the Education Board will submit a plan and budget for the following year to the Board of
Directors. This one year plan, when approved by the Board of Directors, becomes the basis
for educational programs and expenditures for the coming year.
Scholarship Grants - Within budgetary and funding
limits, undergraduate and graduate student scholarships may be awarded by the Education
Board through either of two programs, the competitive scholarship program or the section
matching funds program.
Education Fund - An Education Fund has been
established as the repository of contributions by individuals, organizations, and
companies for the support of AACE-I educational programs. The Education Board is
responsible for planning and implementation of fund solicitation programs, and for making
appropriate recommendations to the Board of Directors for use of those funds. The Vice
President-Finance shall be the custodian and treasurer of the Education Fund, shall
maintain appropriate records for audit and reporting purposes, and shall provide periodic
statements of Fund status to the Education Board Chair.
Annual Plan and Budget - By November 1 each year
the Education Board will submit a plan and budget for the following year to the Board of
Directors. This one year plan, when approved by the Board of Directors, becomes the basis
for educational programs and expenditures for the coming year.
Scholarship Grants - Within budgetary and funding
limits, undergraduate and graduate student scholarships may be awarded by the Education
Board through either of two programs, the competitive scholarship program or the section
matching funds program.
Competitive Scholarship recipients are selected by
the Education Board from candidates recommended by AACE-I sections, based on a formal
competitive procedure.
Matching Funds Scholarships are initiated by the
sections or individuals and are jointly funded by the section or individuals and the
Education Board. Procedures for initiating each type of scholarship are distributed on an
annual basis to the sections.
Professional Seminars Programs
The Education Board, in collaboration with the Staff
Director - Education and Administration, will design at least one professional seminar
program per year, including one held in conjunction with the Annual Meeting. If deemed
feasible, any other programs will be scheduled at least 90 days before or after the Annual
Meeting at appropriate sites. A forward planning document for an annual cycle of seminar
programs will be presented to both the Education Board and the Board of Directors for
approval at their respective spring board meetings by the Staff Director - Education and
Administration, who will be responsible for program planning, logistics and day-to-day
program operations.
Brian D. Dunfield Education Service Award
The Education Board shall select the recipient for the
Education Service Award and provide his/her name to the Award’s Committee. This
selection may be made annually and must be done no later than the Winter Board meeting.
