Offered By: PROMIS - Project Management Engineering Systems
Professional Development Hours: 30
Course Number: AEP8018/003

All projects are endeavors undertaken to create unique products or services. Such projects are undertaken at all levels in every organization. Because every project involves different challenges and inherent risks, these projects require a special kind of management. Project Management has become an important management tool and proven methodology for clients for effective planning, executing, and monitoring & control of project cost, time, and quality in order to deliver successful projects for its customers and end users.

During this hands-on dynamic course, participants will learn the principles of effective project management and will gain practical experience in applying the primary tools used by project and construction managers. The course covers EFFECTIVE STEPS for planning, organizing, staffing, scheduling, executing, monitoring and controlling techniques required for successful project management.

You will learn how to manage every aspect of a project to achieve schedule, budget, and performance objectives. You will have full understanding of the concepts needed to manage resources efficiently to achieve project goals and you will discover the importance of being proactive and exercising your leadership and communication skills.

Course Goals and Objectives
In broad terms, the course goals and objectives are:

1. To provide the delegates with the fundamental skills of project management, with emphasis on project delivery, systematic planning and executing/implementing strategies for effective project administration and control
2. To identify the key stages in a project life cycle (project phases) to ensure the project completion on time, within budget, and to the required technical specifications.
3. To provide the participants with the effective concepts, tools and techniques that can be applied to successfully manage projects with greater responsibilities, through effective communications skills.

1. Define the goal and objective of the project. (What, Why, How, Where, When, How Much and Who), and creating the Project Charter.
2. Develop a detailed Scope Definition, and effective Work Breakdown Structure (WBS)
3. Appoint/assign the Project Manager, define his role, list organizational responsibilities and accountability for each sub-project or work package (OBS) and Project Team Development
4. Prepare a list of activities for each sub-project or work package (Activity List).
5. Estimate the time duration and cost of each activity and the resources required completing it.
6. Prepare the schedule based on available resources (Resource Allocation). This develops the Project Baselines (schedule and cost).
7. Review, evaluation and decision by Management on the Project Plan
8. Distribute project plan and execute assignments. Project Tracking and Monitoring
9. Update project plan to show work completed and percentage of performance
10. Apply Earned Value Management System and Variance Analysis for effective control of projects
11. Forecast time and cost to complete projects
12. Generate Project Status Reports with respect to time and cost

1. Project Integration Management
2. Project Scope Management
3. Project Time Management
4. Project Cost Management
5. Project Quality Management
6. Project Human Resource Management
7. Project Communications Management
8. Project Risk Management
9. Project Procurement Management.

Course Outline

1. Introduction to Project Management
   • The Project Life Cycle and its different phases
   • Project Environment
   • Defining project scope
   • Different project delivery systems – traditional vs new approaches
   • Defining goals and objectives of the project
   • Developing the project plan
   • Level of influence concept
   • Challenges in executing projects that require the use of PM Methodology
   • Application of project management methodology in multi-project environment:
     • Project definition and characteristics
     • Project life cycle parameters
     • PMBOK “Project Management Body of Knowledge”
     • PM standards
   • Project Management Five Processes
     • Initiating
     • Planning
     • Executing
     • Monitoring and Controlling
     • Closing
2. Project Planning Phase
   • Breakdown into sub-projects
   • Strategic planning for major projects
   • WBS (Work Breakdown Structure) concepts
   • Rules to create a WBS
   • Purpose of WBS
   • Assigning responsibility and accountability via the use of Organizational Breakdown Structure (OBS)
   • Preparation of activity list
   • Level of detail
   • Estimate time duration and cost of each activity or task
   • Estimate project resources (type, quantity, etc) required and availability during the project period
   • Project Scope Management
     • Scope planning
     • Scope definition and WBS
     • Scope change control
   • Project Human Resource Management
     • Human factors in project management
     • The role of the Project Manager / Project Leader
     • Delegation and empowerment
     • Organization structures
     • Team forming and communication skills
     • Conflict management
3. Project Scheduling Phase
   • Identify major milestones
   • Building the project model
   • Multiple projects resource allocation, leveling and management
   • Problems encountered with resource allocation and solutions
   • Prepare the Master Schedule based on available resources
   • Resource scheduling for multiple projects
   • Prepare project target cost estimate
   • Review, enhance, change and approve Master Schedule
   • Preparation of project bar charts and networks
   • PERT/CPM Network analysis and methodology
   • Analyzing and refining the critical path, lead/lag scheduling
   • Develop the performance measurement baseline (schedule and cost baseline)
   • Time / cost trade off – technique for minimizing (shortening or compression) project duration to meet a deadline completion date
   • Acceleration of a project schedule
   • Project Time Management
     • Network formulation and interpretation
     • Resource allocation and leveling
     • Critical path and critical chain based methodologies
     • Advanced strategies to crash time
   • Project Cost Management
     • Resource planning
     • Cost estimating and budgeting
     • System for cost monitoring and control
     • Earned value management system
   • Project Risk Management
     • Risk identification and assessment
     • Risk quantification
     • Risk mitigation strategies
     • Risk response development
     • Developing a risk management plan
   • Project Monitoring, Tracking, and Control Phase
     • Developing an effective project control system
     • Establish project information analysis and reporting requirements
     • Analyzing the performance information
     • Earned Value concept (progress vs planned vs actual achievement)
     • Cost and schedule integration and key performance indicators (KPI’s)
     • Cost and schedule variance analysis (CV, SV)
     • Establish variance thresholds for mandatory reporting
     • Determine schedule status
     • Performance measurement key indicators (SPI, CPI)
     • Forecasting time and cost to complete projects, i.e., estimate to complete (ETC), estimate at completion (EAC), and variance at completion (VAC)
     • Assess technical objective and completion status
     • Analyze short and long impact on project
     • Identify possible corrective action(s) to be taken
     • Developing an effective construction claims management system
     • Use of Computers in Project Management
       • Monitoring and forecasting the project performance
       • Scheduling and monitoring / control
       • Selection of PM software packages
       • Project Reporting System and Reports
         • Structured Standard Reports
         • Reporting level, frequency and distribution
         • Time (schedule) progress reports
         • Resource usage reports (histograms)
         • Budget status reports
         • Project status reports
         • Job Cost Control Reports
         • Project look ahead reports

Note: The course manual will include a section on computer software documentation using Microsoft ® Project 2000 for Windows, and/or Project Scheduler 8.0 during the workshop. It will show the most important features, commands, and applications for future reference for the participants. The participants will be familiar with the application of software available for project management.

 

Topic Areas and Industries

• Business & Program Planning
• Cost Estimating
• Cost Indexing
• Cost/Schedule Control
• Government & Public Works
• Management/Human Resources
• Planning & Scheduling
• Procurement
• Program and Project Management
• Planning and Scheduling