It shall be the function of the Education Board, acting on behalf of the AACE International (AACE) Board of Directors and the AACE membership, to provide educational materials and programs for the advancement of total cost management in accordance with Article II of the AACE Constitution. The Education Board shall function through the authority of the Board of Directors which is responsible for establishing the scope and definition of total cost management (i.e. cost engineering and cost management), approving the Association’s educational standards and approving disbursement of AACE funds for education. The Education Board shall recommend the utilization of education funds to the Board of Directors.
The Education Board shall report to the Board of Directors through the Vice President – Education Board who shall also serve as a member of the Education Board. The Education Board shall be comprised of a Chair and a minimum of six (6) voting members, with the maximum number set by the needs of the Board. The Education Board will be assisted by an Education Board staff liaison assigned from the headquarters staff by the Executive Director. The Education Board staff liaison will be a non-voting member of the Education Board. The Certification Board Chair, Technical Board Chair, the Vice President – North American Regions and the Vice President – International Regions may also serve as a non-voting, ex officio members of the Education Board.
The Education Board may, subject to compliance with the AACE Constitution and Bylaws and the approval of the Board of Directors, develop and adopt any rules, procedures or methods needed to effectively perform its functions in accordance with the provisions of this charter.
Ad hoc subcommittees which may include other personnel from within the AACE® membership may be appointed by the Chair at his or her discretion for the purpose of performing specialized tasks in furtherance of Education Board objectives.
DUTIES AND RESPONSIBILITIES
The Education Board is responsible for planning, facilitating the development of, promoting, and monitoring Association educational programs, including the development of educational materials. These programs will encompass formal education, continuing education/self-study, research and development and educational funding support. Under the Education Board’s direction, the responsibility for the performance of specific activities/programs may be fulfilled by AACE members or by individuals outside the Association. The Education Board will, with prior approval of the Board of Directors, promote the donation of funds to support these programs and recommend the utilization of those funds to the Board of Directors.
The Education Board will meet at least three times per year. One meeting will be in conjunction with the AACE Annual Meeting. Other meetings will be scheduled at the discretion of the Education Board, but may be coordinated with the AACE Board of Directors and/or other Associate Board meetings when such scheduling is advantageous to the Association. The Chair shall convene the Education Board and preside over meetings.
The Chair shall be responsible for the nomination of Education Board members; making any task assignments; interfacing with the Board of Directors, Headquarters staff, and other boards or committees; and establishing and reporting on AACE’s goals and accomplishments to the Vice President – Education Board. The Education Board members shall attend Education Board meetings, perform tasks assigned by the Chair, and review and provide input to AACE’s educational efforts. The Education Board staff liaison shall maintain Education Board records and provide day to day contact with Headquarters staff on the implementation and support of education activities.
The Chair shall appoint a representative from the Education Board to serve as a member of the Certification Examination Advisory Group (CEAG). The individual appointed must be certified.
MEMBERSHIP QUALIFICATIONS, APPOINTMENTS AND TERMS OF SERVICE
Members of the Education Board shall be members in good standing of AACE. It is desirable but not mandatory that some members have direct professional relationships with academia or be employed by a college or university.
The Chair shall be nominated by a majority of the Education Board and appointed by the President subject to the approval of the Board of Directors. The remaining members of the Education Board shall be recommended by the Chair, appointed by the President and approved by the Board of Directors annually.
The Chair and members shall be appointed to one year terms of office that run concurrently with the term of the President and shall be eligible to serve any number of successive terms to which they are appointed. For continuity it is recommended that the Chair and each member serve for a minimum of three years. Terms of service should be staggered so that they do not all expire the same year.
Education Plan – The Education Board will maintain the Education Plan. This is the strategic planning document which describes both short and long range AACE educational goals and programs. The Education Board may propose changes to this plan at any time but all changes must be approved by the Board of Directors.
Annual Plan and Budget – By November 1st each year the Education Board will submit a plan and budget for the following year to the Board of Directors. This one year plan when approved by the Board of Directors will become the basis for educational programs and expenditures for the coming year.
Education Endowment Fund – An Education Endowment Fund has been established as the repository of contributions by individuals, organizations and companies for the support of AACE educational programs. The Education Board is responsible for planning and implementation of fund solicitation programs with the approval of the Board of Directors and for making appropriate recommendations to the Board of Directors for use of these funds. The Vice President – Finance shall be the custodian and treasurer of the Education Endowment Fund, shall maintain appropriate records for audit and reporting purposes and shall provide periodic statements of Fund status to the Education Board Chair.
Scholarship Programs – Within budgetary and funding limits undergraduate and graduate student scholarships may be awarded by the Education Board through either of two programs, the competitive scholarship program or the section matching funds program.
Competitive Scholarship recipients are selected by the Education Board from candidates recommended by AACE sections, based on a formal competitive procedure.
Matching Funds Scholarships are initiated by the sections or individuals and are jointly funded by the section or individuals and the Education Board. Procedures for initiating each type of scholarship are distributed on an annual basis to the sections.
Professional Seminars Programs – The Education Board, in collaboration with the Education Board staff liaison, will design at least one professional seminar program per year, including one including one held in conjunction with the Annual Meeting. If deemed feasible other programs will be scheduled at least 90 days before or after the Annual Meeting at appropriate sites. A forward planning document for an annual cycle of seminar programs will be presented to both the Education Board and the Board of Directors for approval at their respective spring board meetings by the appropriate headquarters staff who will be responsible for program planning, logistics and day-to-day program operations.
Brian D. Dunfield Educational Service Award – The Education Board shall select the recipients for the Educational Service Award and provide his/her name to the Awards Committee. Selection may be made annually and must be done no later than the spring Board meeting.